Okanagan Adventist Academy Kelowna BC : Student Handbook
Okanagan Adventist Academy
Student Handbook 

Okanagan Adventist Academy
Est. 1917
Student Handbook
“A Journey to Excellence”
Table of Contents
 1.    Table of Contents
 2.    School History
 3.    Mission Statement, Philosophy
 4.    Accreditation, Educational Organization: BC Conference: K-12 Board of Education, School Board
 5.    School Administration, Curriculum, Textbooks, Career Fairs
 6.    Admissions, Admissions Procedure
 7.    Student Placement, Entry Age, Readiness, Transfer Students, Homework
 8.    Attendance Policy
 9.    Code of Conduct:  General Behavior, Dress Code
10.    Discrimination, Serious Behavior Problems
11.    Probation, Suspension, Conflict Resolution
12.    Discipline Policy
13.    Financial Information
14.    General School Information, Communications: Telephones, Cell phones, Electronic Devices, Library
15.    Field Trips, Student Association, Home and School, Co-curricular Activities, Yearbook
16.    Lockers, Locks and Personal Property, Student Vehicles
17.  Grading System, Graduation Credit
18.    Honors & Awards Program, Passport to Education, Bursaries and Scholarships
19.    Emergency Procedures, Student Care
20.    Medical Room, Medications
21.    Sickness, Communicable Disease Protocol, Health Screening, Student Insurance, Food
22.  Earthquakes, Fire Drill
23.  Tips For A Good Meeting With A Teacher
Mission Statement
“Okanagan Adventist Academy as a school family is committed to creating opportunities to develop a personal relationship with Christ, pursuing educational excellence and discovering the joy of service in a safe, friendly and nurturing environment.”
Okanagan Adventist Academy’s philosophy of education is based on the fundamental beliefs of the Seventh-day Adventist Church concerning the nature of God and man as taught in the Bible. We believe:
·                  in a personal God who governs an orderly universe in love and desires a relation of trust with His creatures.
·                  each student is unique and capable not only of learning but developing a personal friendship with Christ.
·                  that each student is of infinite worth and deserving of respect regardless of gender, ethnic origin, socio-economic level, intelligence or physical appearance.
·                  in promoting healthful living because the human body is the handiwork of God.
·                  in education that encourages principled decision making skills and critical thinking.
·                  in a redemptive process of behavior change that maintains self-worth.
·                  that true education prepares students for a life of service to their fellow men.
Okanagan Adventist Academyis a member of the Seventh-day Adventist worldwide educational system, which includes 6700 schools, colleges and Universities with approximately 66,000 teachers and 1,257,000 students. The academy is accredited by the Board of Regents of the General Conference of the Seventh-day Adventists and approved by the Ministry of Education for Province of British Columbia as a Group 1 funded Independent School.
Educational Organization
BC Conference: K-12 Board of Education
The academy is operated under the auspices of the BC Conference and as such is accountable to them and subject to their direction.
School Board
A constituency of seven churches elects the School Board. The Board is responsible for the operation of the school within the guidelines and policies of the Conference Board of Education and the Ministry of Education. In consultation with the Conference Vice-president of Education, the Board has a mandate to select teachers according to the following criteria:
·                  All faculty and staff must be members in good standing of a local SDA church.
·                  Each appointee must affirm concurrence with the school’s Christian philosophy and objectives.
·                  Teachers must hold a valid B.C. Teaching Certificate or Independent School certificate, as well as certification from the S.D.A. Church in Canada.
·                  Teachers will make every effort to incorporate God’s word in all areas of study.
The board also appoints sub-committees as needed which make recommendation to, and carry out programs and policies as directed by the Board.
School History
Okanagan Adventist Academy is the second oldest Seventh-day Adventist day academy in Canada. It began as a family school in the home of Mr. & Mrs. Robert Clayton with Robert Clayton as the teacher. After a year, James Lawson purchased the Benvoulin Hotel, four miles from Kelowna. With assistance, this old stopping place for stagecoaches was converted into a boarding school. The hotel rooms became living quarters for students and the old hotel parlor became the classroom.
In 1920, the local Seventh-day Adventist Church purchased ten acres of land in Rutland, and a dual purpose building was erected- the lower floor serving as the school and the upper as the church.
During these years the grades taught fluctuated depending on enrolment and staff. Most years, Grades 1-8 were taught and intermittently Grades 9 and 10 were offered. Around 1944, the school was upgraded to a full Grade 12 program under the leadership of Melvin Erickson.
In 1935, it became apparent that a separate church building must be erected, but it took seven years to finally realize this objective. The new church was finally built in 1942, allowing the original structure to be devoted solely to educational pursuits. Additional classroom space was added in 1945, as well as a Quonset-type auditorium in 1952.
Construction at our present site was begun on December 4, 1967. The original building has been added to over the years to accommodate increased enrolment, and expansions in the school program. The gymnasium/auditorium was added to the school in 1974.
OKAA has also gone through its share of name changes. In 1962, the principal, J. A. Johnson, spoke of it as the Kelowna Intermediate School. Twelve years later it was known as Rutland Junior Academy, and in 1945 it had become Rutland Academy. It was later known as Okanagan Academy before adopting the present name of Okanagan Adventist Academy
School Administration
The principal is to ensure that:
·                  The academies’ philosophy is upheld
·                  Parents concerns regarding the education of their children are heard and dealt with.
·                  The educational policy guidelines of the B.C. Conference and the Provincial Ministry of Education are met.
·                  Important student, parent, teacher, staff and school concerns are communicated between those involved.
Okanagan Adventist Academy as a K-12 school meets the requirements of the British Columbia Ministry of Education for independent schools. The government curriculum for each grade can be viewed on line at www.bced.gov.bc.ca/parent. Parents can order a hardcopy free of charge by calling 1-888-879-1166. The academy also incorporates, wherever possible, the curriculum guidelines of the British Columbia Conference of Seventh-day Adventists. These can be viewed at the academy office.
As a Christian academy Bible classes are taught as outlined in the guidelines established by the North American Division of the Seventh-day Adventist Church. The teaching staff also seeks to integrate spiritual applications into their assigned curriculum areas.
Textbooks are furnished free since the cost is included in the registration fee. Students are responsible for all books issued to them. Students, who return textbooks marked up or damaged, are expected to pay the replacement cost. Teachers will check books to see if they are being adequately maintained.
Career Fairs
The North American Division colleges, District #23 and DeVry provide students with exposure to post-high school possibilities.
Student Placement
Evaluation is essential to determine a student’s educational status. Since correct grade placement is key to success, the academy reserves the right to place students where they will experience the greatest possible success.
Entry Age
1.      Kindergarten students must be a minimum of five (5) years of age on or before December 31 of that year.
Grade One (1) students must be a minimum of six (6) years of age on or before December 31 of that year.
2.      Readiness: All children do not mature at the same rate; therefore, readiness is a factor in accepting a child into the school program. The first six weeks of school are recommended for evaluation and placement according to readiness.
3.      Transfer Students: Students transferring from another school must provide evidence of the last grade successfully completed. This can be verified by report card or a request for records from the previous institution.
1.      Grades 1-4: Homework will be assigned as catch-up work, or to help individual students strengthen skills. At this level students are encouraged to read orally (15-20 min./day) to strengthen their reading skills.   The workload is normally gauged so that the average child will be able to complete the work during regular school hours. Parental co-operation is encouraged to supervise homework.
2.      Grades 5-7: Some homework can be expected at this level. Projects, outside reading and some library research are typical of these grades. Good study habits and an increasing amount of responsibility will be developed. Parents are encouraged to take an active interest in the various accomplishments of their children.
3.      Grades 8-12: Students who will be missing time should notify their teachers as far in advance as possible, and if possible make arrangements to make up the missed work. It should be understood that teachers have no obligation in this regard. If a student waits until just before they are leaving, or when they return, they may not be allowed to make up the missed assignments.
Attendance Policy- Attendance is important to be successful!
1.        Students are expected to attend classes on a regular basis.
2.        Tardiness is disruptive to classes already in session, so please be on time. (30 min. late is considered absent)
3.        Parents should send a note or phone the school if a child is absent. (Failure will result in an unexcused absence.)
4.        Students are expected to bring a note to the office upon their return to class. A pass for class admittance will be issued.
Acceptable Reasons for Absence and Tardiness
·             Sickness, medical or dental appointments
·             Death of a close family member
·             Music lessons or music festival performances
Unexcused Absences
1.       Unexcused absences are unacceptable.
2.       If a student is 30 minutes late or absent from the class without permission for that amount it is considered an absence.
3.       Three (3) unexcused tardiness will be equivalent to an unexcused absence.
4.       Five 40 minute unexcused absences will result in a warning letter being sent home informing the parent/ guardian of the situation and requesting their signature acknowledging receipt of the letter.
5.       The teacher whose classes have been missed will advise the student of the attendance policy and encourage regular attendance.
6.       Assignments and class time missed will be made up with the teacher(s) involved at their discretion.
7.       Ten 40 minute unexcused absences may result in the student being dropped from the course.
·          If a student wishes re-admittance, he/she must write a letter of appeal within 24 hours of being dropped from the course. A meeting between the student, parents, and/or administration will determine if re-entry is possible.
·          Further absences will result in permanent removal from the course.
Discretionary Absences
The academy is not in a position to grant or deny permission to any student to leave school for family functions or holidays. The decision is the parents’. The school is able to excuse absences as noted above. All other absences are classed as unexcused.
Okanagan Adventist Academy was established for Seventh-day Adventist youth; however, we welcome any family who desires the Christian education the academy offers. Though we will not attempt to convert your children to our faith, they will be exposed to the Seventh-day Adventist interpretation of the Bible. We believe that Christian education is a privilege that should be available to all children. We also realize that resources are limited, therefore students will only be accepted when it is felt that the academy can meet their needs.
Students attending the academy are expected to reside with a parent or legal guardian, even if they are of legal age. Parents of out-of-town students may ask a local family to board their children during the school year.
Admission Procedure
1.                Statement indicating motivation for application to OKAA
2.                Letter of recommendation (Pastor, teacher, etc.)
3.                Character/academic reference from former school
4.                Copy of most recent transcript
5.                Financial clearance- treasurer
6.                Clearance for permanent record transfer- secretary
7.                Academic clearance- principal
8.                Meet with admissions committee
Note:    All new students are on probation for the first semester. During this time they may be asked to leave for misrepresenting required information, social behavior, lack of attendance, academic or other reasons. If a student is terminated due to any of these reasons, lab fees, registration and the current month’s tuition will not be refunded.
Students who will be missing time should notify their teachers as far in advance as possible, and if possible make arrangements to make up the missed work. It should be understood that teachers have no obligation in this regard. If a student waits until just before they are leaving, or when they return, they may not be allowed to make up the missed assignments.
Code of Conduct
General Behavior
This code of conduct is designed to encourage exemplary student behavior, creating an environment where all individuals feel safe, respected and have a sense of belonging. Based on God’s authority in our lives (Romans 13:1-5) and the qualities of good citizenship, students are expected to:
·        conduct themselves in an appropriate manner while in the school, the classroom, on school grounds, in vehicles or on school outings;
·        apply themselves in all curricular areas and set high standards for personal achievement;
·        be punctual, bring the necessary materials to class and attend regularly
·        show consideration for the rights, thoughts, feelings and heritage of others
·        refrain from offensive language
·        remain on campus unless they have parent/ guardian’s permission and sign out at the office
Dress Code
In keeping with our Christian values, students are asked to dress in a sensible manner that avoids extreme styles and exemplifies modesty, simplicity, cleanliness, neatness and purpose. Please refrain from:
·        wearing hats or sunglasses indoors
·        tight fitting or suggestive clothing
·        exposed stomachs, chests, shoulders or backs
·        abbreviated shorts or skirts
·        tank tops or clothing with the appearance of underwear
·        slogans or pictures that are not in good Christian taste
·        immodest swim wear
·        excessive ornamentation, make-up or exposed tattoos
Parents have the responsibility to see that their children are within these guidelines. If a child’s appearance is not within policy and a simple adjustment is not possible, the student may be sent home to change.
1.         Academic Probation;
o                 A student can be put on academic probation if their grades drop below a “ C” due to excessive absences, incomplete assignments, not accepting tutoring or failure to complete remedial work.
2.         Social Probation:
o                 Social probation will be instituted if a student’s conduct is contrary to the stated values of the school or s(he) willfully or repetitively acts in an unacceptable manner.
Suspension / Withdrawal
A student may be suspended from class by a teacher or from school by the principal. Should a student be deemed too out of harmony with school standards the board may ask that individual to withdraw. Suspension/withdrawal may occur at any point that it is determined;
·        the student has shown gross insubordination to a teacher or staff member
·        the student’s behavior has had a detrimental effect on the other students
·        the student will not comply with the school’s code of conduct
Conflict Resolution
Okanagan Adventist Academy wants to ensure that every student is treated fairly. When an issue of concern arises, please take time to share your concern with the appropriate personnel. If they are not made aware of concerns, then they cannot take steps to resolve them amicably. If it is felt a situation or issue has been unfairly dealt with please utilize the following procedure:
1.      Make an appointment at the office to meet with the teacher. (if issue persists see step #2)
2.      Make an appointment at the office to meet with the Principal. (if issue persists see step #3)
3.      Make an appointment at the office to meet with the Board Chair and School Board.
Financial Information
Under the Independent Schools Act the academy receives a grant from the provincial government equal to 50% of educating a student in the local #23 School District (not including capital expenditures). We are very thankful for this grant and the fact that the government has not placed unacceptable restrictions on independent schools.
In order to finance the additional monies needed the academy must rely on donations, church and conference subsidies and student tuition.
Registration Fees
Student insurance, class charges, Student Association membership (Grades 8-12), Yearbook subscription, etc. are included in the Registration fee.
Tuition Fees
Tuition fees only cover a portion of the cost of educating a student and are set with four considerations in mind:
·                    School operating costs
·                    Government grants, church and conference subsidies
·                    Fees are set so that all children of a family may attend.
·                    Christian education is available to the most families possible.
Additional charges will be added to the tuition statement for:
·                    damage to school property
·                    loss of textbooks, library materials, etc.
Refunds & Overpayments
No refund is made if a student registers late in a billing period (monthly). Overpayments will be refunded at the close of the school year or at such time as a student withdraws.
Tuition Assistance
Families in need of help are encouraged to contact the academy treasurer.
Note: All the forms necessary to register a student are available from the academy office.
     -this includes bullying, and harassment (sexual or otherwise)
Certain kinds of discrimination are prohibited by the Human RightsCode of BC. Discriminatory behavior (either on a one-time or repetitive basis) is any:
comment, look, suggestion, physical contact, real or implied action; circulation or display of material; or touch, request for or advance of a sexual nature, which creates an uncomfortable environment for the recipient, deliberately made by a person who knows or ought reasonably to know such behavior is unwelcome.
The academy believes that:
·                  Discrimination, which includes sexual harassment, is unlawful, unacceptable and offensive.
·                  Discrimination demeans, belittles and humiliates individuals and has a detrimental effect on the activities, operations and community perception of the school.
·                  Students, staff, teachers and parents have the right to an environment free from discrimination.
Serious Behavior Problems
The following are considered to be dangerous to the safety or security of students or staff and as such are serious violations of the OKAA standard of conduct. Some may be considered criminal acts, in which case the authorities may be involved.
·        possession or use of tobacco products
·        using or being under the influence of drugs or alcohol
·        vandalism, acts of arson or theft
·        possession of a weapon or dangerous object
·        fighting, bullying or acts of violence
·        provoking incidents at other schools or functions
·        harassment/discrimination in any form
·        tampering with fire alarms or other fire equipment
General School Information
The school phone system is provided to aid in the operation of the school. A pay telephone in the hallway outside the office is available for student use. Parents should not call their child during class time.
Cell/Camera Phones
Student cell phones are only to be used when students are not in class. Cell phones should be left in the lockers or turned off during class time. If they disturb a class in session the teacher may take them until the end of the day. These electronic devices are not to be used in classrooms, locker rooms or washrooms. Repeat violators will have their phone confiscated for an extended period.
Electronic Devices
Students are encouraged to leave electronic games, CD’s, iPOD's and other electronic devices at home. Since their content cannot be monitored; they isolate students; and may interfere with the quality of education, they may be confiscated.Their return is not guaranteed.
Laptops, notepads, palm pilots and other wireless devices
Though these devices can be a great boon to learning, unfortunately they are often used for games or access to inappropriate Internet material. Any wireless devices are to be used under teacher supervision /permission.
Internet Use
Use of the Internet is subject to signing the consent and restriction form available from the computer department.
NoteIt parents insist on their child having cell phones and electronic devices, they assume the responsibility for their use and monitoring, including the impact this may have an other students.
Over 5000 titles suitable for grades 1-12 are available for personal reading and research. Those using these resources are expected to care for them appropriately. These bar-coded books may be checked out with a library assistant or the teacher in charge of the class at the time
Lockers, Locks and Personal Property
Lockers are the property of the school, but the care of the lockers and personal property is the responsibility of the students. Lockers are primarily used for the temporary storage of personal items. Lockers should be kept locked and the combination carefully guarded. Offensive pictures and graphics should not be displayed. Students causing willful damage to lockers will be charged for the repair. All items in or on lockers must be removed at the end of the year. Students not cleaning out lockers will be assessed a $10 charge.
The academy has combination locks available, however students may choose to use their own combination lock. Only combination locks must be used and registered in the academy office. Non-combination or unregistered locks will be cut off.
The school reserves the right to inspect lockers at any time. Usually this is done with the student present, unless there is reasonable suspicion of illegal items being stored in the locker.
Student Vehicles
Students are allowed to bring vehicles such as cars or motorcycles on campus providing they:
·        register the vehicle with the office
·        park in the assigned area
·        don’t allow other students to drive their vehicle or give rides to other students without the permission of the respective parents.
·        observe the appropriate safety rules
·        don’t loiter in, on or around the vehicle
Driving to school is a privilege that may be revoked if a student’s use of a vehicle is unsafe or inappropriate
The school assumes no responsibility for students who choose to ride in motor vehicles without having parent/guardian permission.
Grading System
Grade K-3                                            Grades 4-12
O      Outstanding                                   A        86-100%
      Good                                           B        73-85%
S          Satisfactory                               C+      67-72%
N          Needs Improvement                   C        60-66%
C-                                                                                                                  50-59%
F           0-49%
Based on the expected learning outcomes for a course, the following grades are assigned when student performance is:
A          outstanding
B          very good
C+        good
C          satisfactory
C-        minimal
F          not satisfactory
Additional High School designations utilized:
I           In Progress or Incomplete- The student is not demonstrating the minimal acceptable performance for subject and grade.
W         Withdrawal- With parent, teacher and administrative consent a student may be allowed to withdraw from a subject or course.
SG      Standing Granted- This is awarded if a sufficient portion of the course has been completed but illness, late entry or early departure make it impossible for the student to fulfill the normal requirements,
TS        Transfer Standing- TransferStanding or a letter grade may be assigned based on an examination of records form an institution other than a school, as defined by the School Act.
Graduation Credit
Students earn graduation credit from Grades 10-12. During that time they must accumulate a minimum of 80 credits, assemble a portfolio and complete 30 hours of community service in order to earn the provincial Dogwood Diploma.
Field Trips
Field trips are taken periodically in conjunction with different classes. Advanced notice will be sent home with a permission slip that must be signed and returned to the teacher. Sometimes a small charge for transportation or admission is required. Parents may be asked to help with transportation. Improper conduct on a field trip may result in the student being sent back to school.
Student Association
This active organization of high school students provides special events, and programs that enrich the students’ experience. It also allows students an opportunity to experience the challenges leadership. In order to qualify for office, candidates must be:
·                  in high school (Grades 8-12)
·                  free from school discipline in the year they wish to serve.
·                  approved by the secondary staff and elected by student vote
Home and School Association
This is an organization of school parents which enhances the quality of education at the academy by:
·                  planning meetings to interface between home and school.
·                  coordinating volunteer programs such as Room Mothers.
·                  fundraising for school projects.
·                  assisting with field trips, other outings and sports events.
Co-curricular Activities
In addition to Student Association sponsored activities, students have the opportunity to participate in:
·                  Intramural sports
·                  Fellowship of Christian Athletes (FCA)
·                  Musical groups ie: choir, praise teams, youth retreats
·                  Leadership: camp meeting and weeks of prayer
·                  Community Service: mission projects, food bank, Terry Fox, and other community assistance programs.
Yearbook: The academy yearbook is edited and produced by students under the direction of a faculty sponsor. It is an attempt to encapsulate the year’s activities, classes and individual student photographs in an attractive format. It is the privilege of every student who has completed the school year at the academy to receive a copy of the yearbook
Honors & Awards Program
Honors: Any student achieving the following grades   will be awarded Honors status.
Grades     1-3   O (Outstanding) in all core subjects and most other subjects
Grades    4-9    A’s in all core subjects and no C’s in any other subject
Grades 10-12   A minimum86% average for the best 80 credits for graduation
Honorable Mention: Any student achieving the following grades will be awarded Honors status.
Grades   1-3 O (Outstanding) in most core subjects and most other subjects
Grades    4-9   A’s except 1B in the core subjects and no C’s in any other subject
Grades 10-12 minimum73% average for the best 80 credits for graduation
Passport to Education
The academy is part of the government’s Passport to Education program for Grades 9-12. Stamps at each grade level are awarded on the following basis:
1.                     75% weighting on the student’s best 5 provincially authorized 4 credit courses.
2.                     25% weighting on he student’s effort, work habits, citizenship, and attendance.
The values of the stamps are:
     Gr. 9 -$125, Gr. 10 - $175, Gr. 11 - $225, Gr. 12 - $275
These stamps are redeemable at any approved program at an approved post secondary institution.
Bursaries and Scholarships
Central Okanagan Bursary & Scholarship Society, Canadian University College and most public universities offer scholarships to high school graduates for high academic achievement.
Parents will be called to pick up their child if s(he) becomes to ill to stay in class. The following guidelines are given to parents to help them decide when their child is ready to return to classes.
Communicable Disease Protocol
Disease            Incubation       Exclusion Period
Chicken Pox     2-3 weeks         7 days from appearance of rash
Impetigo           2-5 days                       Until crusts are off and sores dry
Mumps             12-26 days       Until swelling subsides, about 7 days
Rubella (German)         10-21 days       5 days form onset
Measles                       10-14 days       7 days from appearance of rash
Pink Eye           3-5 days                       Until eye is clear
Meningitis         extremely short 48 hours after fever subsides
Health Screening Tests
Hearing            Kindergarten and by request
Vision  K and see your optometrist
Dental Random checks and demonstrations
Immunizations Combination Diphtheria, Whooping Cough, Tetanus, Polio Booster- ages 4-6
            Parents make appointments with local Health Unit for Hepatitis B- Grade 6
            Diphtheria, Tetanus, Polio Booster- Grade 9
Student Insurance
The academy carries an accident policy, which covers students 24 hours a day, 365 days a year while in Canada. Details of the coverage are available from the Business Office.
In order to be consistent with health principles, we ask that students refrain from eating/snacking between meals and bringing caffeinated and soft drinks to school.
Student Safety and Security
Parents are encouraged to meet with teachers with concerns or just to get to know them better. However, try to avoid distracting a teacher who is on supervision duty. If a teacher is visiting with you while supervising, they are not able to give their full attention to students waiting to be picked up.
Evacuation will be required in situations of internal threat to school occupants. ie; fire, chemical spill, weapon, etc.
Lock Down
In the event of a real or implied security threat to academy students the following Lock Down procedure will be instituted.
1.                All entrances, except the main entrance will be locked.
2.                All parents, guardians and visitors must check in at the office. Any items brought by parents for students will be delivered to them at a time, which will not disturb the class.
3.                The academy must have authorization to release students to anyone other than a parent of guardian.
Emergency Procedures
Following an earthquake, fire or other emergency at the school:
·                  Please do not call the school. We must have the lines open for emergency calls.
·                  Do not immediately drive to the school; streets and access to the academy may be blocked; the entrance and access route must remain clear for emergency vehicles
·                  Listen to the radio, in particular SILK FM for information and directions.
Student Care
In the event of an emergency:
1.                Short-tem care (2 hours) and long-term care (up to 24 hours) will be provided for children whose parents may be unable to reach the school.
2.                Students will only be released (Signed Out) to a parent, guardian, adult designated as the emergency contact person or individual having written permission to pick up the student.
Medical Room
Students who are ill during class time are to report to their teacher. Students who become ill or are injured during noon hour or recess are to report to a supervising teacher or the school secretary.
The secretary admits students to the medical room. The teacher will report to the Principal. If necessary, a parent will be notified to arrange for the student to go home. In the event of an emergency situation, the welfare of the student will take precedence, with medical aid being summoned. The parent will then be notified as soon as possible.
The Public Health Nurse visits the school regularly during the school year, and at other times, upon request.
Teachers will not give any internal medications, including aspirin, except as follows:
1.       Any student who is required to take, during the regular school day, medication prescribed by a physician may be assisted by school personnel provided the school receives:
a.        A written statement from such physicians detailing the time schedules, amount and method by which such medication is to be taken and…
b.        A written statement from the parent or guardian of the student indication a desire for the school to assist the student in matters set forth in the physician's statement.
2.       The medication must be delivered to the school in the original container bearing the pharmacy label. The label must contain the name and place of business of the seller, the serial number and date of such prescription, the of the for whom the drug is prescribed, the name of the member of the medical profession who prescribed the drug and must bear directions for use as prescribed by the medical professional.
3.       Students required to take regular medication should leave the medication (carefully labeled in the original container) with their class teacher or in the office. 
4.       Basic first aid supplies are kept at the school, but we do not supply any medication.
Earthquake Drill
1.      Follow the teacher’s instructions.
2.      Take cover under a desk or table.
3.      Assume the “Crash Position” - on your knees, head down and hands clasped at the back of the neck or head.
4.      Count out loud to 60 slowly- earthquakes rarely last longer than 60 seconds.
1.   Follow the teacher’s evacuation instructions.
2.   Wear shoes
3.   Comfort/reassure other students
4.   Do Not re-enter the school without permission as it may not be safe.
5.   Sign Out before leaving the school and Only Leave with your parent or guardian
Fire Drill
1.                When the fire bell sounds, WALK calmly, in single file, to the assigned exit. As indicated by the Fire Escape Route posted next to the classroom door. Do not talk. LISTEN.
2.                The first student through a hall and exit door will hold the door open until all students have passed. ALL classroom windows and doors are to be closed and the lights turned off.
3.                All students are to assemble outside in class groupings with the teacher.
4.                All students are to be quiet (no talking) so directions may be heard as given.
5.                EXIT STATIONS: Classrooms at the front of the school will exit to the parking lot near the flagpole. Classrooms at the back of the school will exit to the North ball screen on the playing field.
Discipline Policy
It is our goal to operate a quality school program in which discipline is not an issue.
We believe that…
·        Learning increases when there is good behavior
·        Every student can behave well
·        Our success is measured by how well we teach students to be self-managers
·        The Bible is our standard of behavior. Our behavior should be gracious, kind, patient, and respectful
·        When a student misbehaves, he/she should be allowed to “fix” the effects of their misbehavior.
- Jim Roy, Soul Shapers
Teachers may ask a student to take a time out or leave their classroom and report to the office if that student is disruptive or insubordinate in his/her classroom. If the behavior persists, the parent and/or principal may be notified / involved.
The principal may utilize corrective measures as deemed appropriate to the individual situation.
The principal, in consultation with the teacher, may institute the following protocol when it is deemed that further intervention is needed.
Behavior Change Protocol
A letter of Advice may be sent to the student and parents with a request for a meeting.
A letter of Warning will be sent to the student and parents if the behavior persists or a serious infraction occurs, indicating that the student’s attendance is in jeopardy. A meeting will be requested.
A letter of Decision will be sent to the student and parents, which may recommend withdrawal from a course, suspension or withdrawal from the school program.
Tips for a Good Meeting with a Teacher
1.                Make an appointment to meet with the teacher outside of regular school hours. The teacher has a responsibility to be teaching or supervising students, and it is in your best interest to have the teacher’s full attention: as well and there will be fewer restrictions on the amount of time the teacher will be able to meet with you.
2.                If you are angry or upset about the issue, wait until you have calmed down. “Striking while the iron is hot” may make you feel better at the time to get it off your chest, but could also cause more damage and make the situation worse.
3.                Come with a positive attitude to help make our school a better place by working with the teacher.
4.                Try to treat the other person the way you would like to be treated under similar circumstances. Don’t accuse.
5.                Be reasonable in your approach and expectations.
6.                Try to see the other person’s point of view. Listen to them and try to understand. Taking time to walk in the other person’s shoes can give us a new perspective on the issue, and present new solutions.
7.                Avoid the use of over generalizations like “always” or “never,” since they are seldom true.


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